如何写英文邮件
E-mail Writing
Chapter one Introduction
III. E-mail Features
Promptness
Convenience
Group Mail
Flexibility
Subject Prominence
Look out: easy to make mistakes!
IV. Classification of E-mail
A. External E-mail & Internal E-mail
External E-mail is for connection with the outside enterprises or companies. (Letter of business)
Internal E-mail is information exchanges between colleagues.
B. Category
Letter of Application
Letter of Daily Work(welcome, thanks, meeting, leave, notice…)
Letter of Social Life(congratulation, apology, festival…)
V. Basic Format
(subject, salutation, body, close, signature)
A.Subject:
short and clear, usually noun phrases, or complete sentences within the length of 35 letters.
C. Complimentary Close
1. Very Formal 非常正规的(例如给政府官员的): Respectfully yours, Yours respectfully
2. Formal 正规的(例如客户公司之间啦): Very truly yours, Yours very truly, Yours truly
3. Less Formal 不太正规的(例如客户): Sincerely yours, Yours Sincerely, Cordially yours, Yours cordially, Cordially
4. Informal 非正规的(例如朋友,同事之类):Regards, Best, Warm regards, Best regards, My best, Thanks, Cheers
D. Signature
Your given name or full name are both fine. Your title is unnecessary.
IV. Body of Letter
A. Begin with a nice salutation
It's important to always open your email with nice salutation.
Dear Lillian
Dear Mrs. Price
Hi Kelly
To Whom It May Concern
B. Thank the recipient
Thank you for your e-mail / message. 谢谢你的来信
Thank you for your inquiry. 感谢你的咨询
Thank you for your prompt reply. 谢谢你快捷的回复
Thanks for getting back to me. 谢谢回信
Thank you for contacting our company. 感谢你公司Exercises:
谢谢你去年对我们公司的支持。
Thanks for your support to our company in the last year.
我们真心感谢你的合作。
We really appreciate our cooperation.
我们希望明年能继续业务合作。
We hope we can continue our good business relationship and interactivity for the next year.
感谢你6月20日的来信。
Thank you for your letter dated June 20, 2012.
谢谢你所做出的努力
Thank you so much for everything.
真诚感谢你关注此事
Please accept my sincere thanks for your kind attention to this matter.
Daily Greeting
How are you? 你好吗？
How are things going? 最近怎么样？
How is everything? 最近好吗？
描写春天的段落
What’s new? 你怎么样？/ 你可好？莉哥微博
What’s going on? 出什么事了？
胡梦周女朋友
What have you been up to recently? 你最近忙什么？
How’s your school life going? 学校生活怎么样？
Festival Greeting
1. On the occasion of Spring Festival, I’m writing to express my
warmest greetings to you.春节之际，向你表达我最诚挚的问候
2. By this email, I’m pleased to extend my heartfelt blessing to you. 写信向你表达我最真诚的祝福。
3. Wishing you all the blessings of a beautiful Christmas season. 愿你拥有圣诞节所有美好的祝福。
4. Wishing you all the happiness of the holiday season. 祝节日幸福如意。
5. Hope all your Christmas dreams come true! 愿你所有的圣诞梦想都成真！
6. Good luck and great success in the coming New Year.
祝来年好运，并取得更大的成就。
7. I hope you have a most happy and prosperous New Year.
谨祝新年快乐幸福，大吉大利。
8. Wish you success in your career and happiness of your family! 事业成功，家庭美满!
C. State your purpose
e.g.: I am writing to confirm / enquire / inform you…我写信来确认/询问/通知你…
I am writing to enquire about product information.
I am writing in reference to Friday’s meeting.
Exercises:
你收到我发的邮件了吗？
Did you receive my e-mail?
我写这封信是想确认一下价格
I am sending this message to confirm the price
为什么我们相遇在网络蒋大为的女儿我们很抱歉通知你产品已售完
We’re sorry to inform you that our products have been sold out.
我很高兴告诉你，你已经被同意参加下周的研讨会
I am pleased to inform you that you have been accepted to join the seminar held next week.
D. Closing remarks
e.g.: Thank you for your patience and cooperation.
感谢你如此耐心与配合
Thank you for your consideration.
感谢你这样体贴
If you have any questions or concerns, don’t hesitate to let me know.
如果你有任何问题或疑问，请尽管告知
I look forward to hearing from you.
期待你的来信
E. End with a closing
Best regards
Sincerely
Thank you
Best wishes
Cheers
Note: Finally, before you hit the send button, review and spell check your email one more time to make sure it's truly perfect!
Example 1:
Dear Joe,
Thank you for your reply. I really appreciate you working late yesterday to finish the proposal. Unfortunately, I wasn’t able to open the file attachment for some reason. Could you try resending it? Looking forward to seeing you at next week’s meeting.
Best regards,
Margaret
Example 2:
吴亦凡承认秦牛正威Dear Managers,
This is to inform you that the next meeting will be held on Wednesday, March 25 at 2: 00 pm in Room 301. All managers are expected to attend. Please review the attached meeting agenda as soon as possible, and contact me if there is anything you wish to have added.